Events - Birthday Parties

Learn how to effectively create birthday parties in your events section. Birthday parties are great for automatic lead capture and markets toward new potential customers.

Table of contents

Permissions and accessibility

Staff access:

• Admin
  • Full access
• Manager
  • Access to view, but no access to edit
• Staff
  • No access

MyStudio plan restrictions:

• None

Set up

Go to services and products > events and create a multiple date event. This is going to house all birthday parties, so fill out the main details with general information about how your business hosts the parties. Be sure to fill out any payment plan options, registration fields, and the waiver.

Create an event date/option for each day you offer birthday party rentals. If you offer several time frames in the same day, you will need to create one for each time frame as well. We recommend filling out the information like so:

• Title: enter the available date (and time if you offer more than one per date)
• Starts: enter the available date and time
• Ends: enter the date and time the rental ends
• Price: enter the price to host the party
• Event capacity: this needs to be 1 so that only one family can book that time slot at a time. This will be edited later.
• Spaces remaining: choose to show if a date is fully booked or if it doesn’t display at all.

Registration

When a customer registers for a birthday date, you will receive an order confirmation. Once you do, you will need to make the following changes to the event date setup:

• Make the date/option private by checking the box on the card

• Title: edit the title to reflect the birthday person’s name
• Price: edit the price to be $0 so the attendees can sign up without paying
• Event capacity: edit the capacity to however many attendees you allow per party. The original registration will count as 1, so if you allow the birthday person plus 25 guests, enter 26 in this field.

Add any additional info such as a promo video or a description if you wish, then save. 

Copy the event URL under the option title and email it to the buyer so that they can pass it along as the invite link.

You can see a full list of attendees by going to all customers > event participants and filtering the table by the specific event date.