V2: Eligible rank promotions participants

Easily manage student rank advancements with our rank promotion. In this section you can add participants, invite them to events, check rank prerequisites, and set up an event invite automation.

 

 

Table of contents

 

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Permissions and accessibility

Staff access:

• Admin: Full access

• Manager: Full access

• Staff: No access

MyStudio plan restrictions:

• Starter: access until December 31, 2025

• Growth: full access

• Scale: full access

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Important First Step! 

Step 1: Set up ranked events

To set up ranked events, check out these articles:

• Ranks set up under memberships (Learn more)

• Rank event set up (Learn more)

• (optional) Skills listed under memberships (Learn more)

• (optional) Attendance limits set up in memberships (Learn more)

 

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How to access the eligible participants list in the rank promotions

To access the eligible participants list for the rank promotions:

1. Log into MyStudio V2.

2. Go to the rank promotions section with the stopwatch icon.

3. Go to the eligible participants subsection.

 

 

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Accessing certificate creation from the rank promotions

You can access the rank certificate creation from the eligibility list.

1. Access the eligible participants list.

2. Click the “certificates” button.

3. Select your desired layout.

You will then be redirected to customize your certificate. For more information on certificate customization, check out our V2: Print Center > Rank Certificates article.

 

 

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How students are manually added to the eligible participants list

To manually add students to the eligible participants list:

1. Access the eligible participants list.

2. Click “add eligible participants” at the top right.

3. Search for a participant.

4. Click “add to list.”

 

 

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How students are automatically added to the eligible participants list

To set up an automation to add students automatically to the eligibility list:

1. Access the eligible participants list.

2. Click “automations” at the top right.

3. Toggle the “add participants to the list when” setting to “on.” It is on when the toggle is blue.

4. Choose when the automation should automatically add participants.

5. Save the automation at the bottom.

 

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“Add participants to the list when” settings

The “add participants to the list when” setting has two options:

1. Attendance count is complete.

2. Skills are complete.

 

Between the options, choose “and” if both options need to be true in order for students to be added to the list.

Choose “or” if students can have one or the other option be true in order to be added to the list.

 

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Information in the eligible participants list

Columns in the eligible participants list can be removed so that only pertinent information appears.

1. Access the eligible participants subsection.

2. Click “columns” on the right-hand side above the table.

3. Deselect any irrelevant columns to remove them from the table.

 

 

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The registration column in the eligible participants list

The registration column in the eligible participants list gives you three kinds of information:

1. Blank (-): this shows as a dash in the table cell and means that the student has neither been invited to a ranked event nor registered for one.

2. Invited: this means the student has been invited to a rank event but has not registered for it yet.

3. Registered: this means the student has registered to a rank event.

 

 

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How to remove students from the eligibility list

Students are currently only removed from the eligibility list manually.

1. Access the eligible participants subsection.

2. Check the box next to the participant(s) you want to remove.

3. Click “remove” above the table.

 

Here is a picture of what this looks like:

 

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