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      V2: Eligible Rank Center Participants

      Easily manage student rank advancements with our rank center. In this section you can add participants, invite them to events, check rank prerequisites, and set up an event invite automation.

       

      Table of contents

       

      Permissions and accessibility

      Staff access:

      • Admin: Full access
      • Manager: Full access
      • Staff: No access

      MyStudio plan restrictions:

      • Starter: access until December 31, 2025
      • Growth: full access
      • Scale: full access

      Important: Set these up before viewing eligible participants for rank events

      Before you view eligible participants, these items must be set up first. If they aren’t, the rank event process won’t work .

      You must complete the following:

      These are required. The system won’t let you move forward without them.

      Optional (but strongly recommended):

      Make sure everything above is in place before continuing. Skipping these steps will cause issues later on.

       

      How to access the eligible participants list in the rank center

      To access the eligible participants list for the rank center:

      1. Log into MyStudio V2.
      2. Go to the rank promotions section with the stopwatch icon.
      3. Go to the eligible participants subsection.

       

      Eligible list

      Accessing certificate creation from the rank center

      You can access the rank certificate creation from the eligibility list.

      1. Access the eligible participants list.
      2. Click the “certificates” button.
      3. Select your desired layout.

      You will then be redirected to customize your certificate. For more information on certificate customization, check out our V2: Print Center > Rank Certificates article.

       

      Certificates

       

      How students are manually added to the eligible participants list

      To manually add students to the eligible participants list:

      1. Access the eligible participants list.
      2. Click “add eligible participants” at the top right.
      3. Search for a participant.
      4. Click “add to list.”

       

      Tip: students can be added to the eligibility list even if they haven’t fulfilled attendance or skill prerequisites for rank advancement.

       

      add eligible manually button

      Add eligible manually



      How students are automatically added to the eligible participants list

      To set up an automation to add students automatically to the eligibility list:

      1. Access the eligible participants list.
      2. Click “automations” at the top right.
      3. Toggle the “add participants to the list when” setting to “on.” It is on when the toggle is blue.
      4. Choose when the automation should automatically add participants.
      5. Save the automation at the bottom.

       

      Automatically add automation



      “Add participants to the list when” settings

      The “add participants to the list when” setting has two options:

      1. Attendance count is complete.
      2. Skills are complete.

       

      Between the options, choose “and” if both options need to be true in order for students to be added to the list.

      Choose “or” if students can have one or the other option be true in order to be added to the list.

       

      Automatically add automation



      Information in the eligible participants list

      Columns in the eligible participants list can be removed so that only pertinent information appears.

      1. Access the eligible participants subsection.
      2. Click “columns” on the right-hand side above the table.
      3. Deselect any irrelevant columns to remove them from the table.

       

      Tip: you can also reorder the columns by dragging and dropping the options from the columns selection list, or by clicking and dragging the columns themselves in the table.

       

      Screenshot 2025-07-03 at 1.55.41 PM



      The registration column in the eligible participants list

      The registration column in the eligible participants list gives you three kinds of information:

      1. Blank (-): this shows as a dash in the table cell and means that the student has neither been invited to a ranked event nor registered for one.
      2. Invited: this means the student has been invited to a rank event but has not registered for it yet.
      3. Registered: this means the student has registered to a rank event.

       

      Statuses

       

      How to remove students from the eligibility list

      Students are currently only removed from the eligibility list manually.

      1. Access the eligible participants subsection.
      2. Check the box next to the participant(s) you want to remove.
      3. Click “remove” above the table.

       

      Here is a picture of what this looks like:

      Remove students