---
title: [V2] Grade testing events and process rank advancement
description: Manage testing events in MyStudio V2 by grading participants, tracking pass/fail/no-show results, and advancing students to their next rank with ease.
---

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1. [Help Center](https://help.mystudio.io/?hsLang=en)
2. [Version 2 \[V2\]](https://help.mystudio.io/version-2-v2?hsLang=en)
3. [Rank Promotions](https://help.mystudio.io/version-2-v2?hsLang=en#rank-promotions)

# \[V2\] Grade testing events and process rank advancement

## Easily manage testing events, view participant rosters, record pass/fail/no-show results, and advance participants to their next rank all in one centralized workflow.

###### Updated: February 9, 2026

### Table of contents

- [Overview](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#overview)
  
    - [Key differences from MyStudio Classic (V1)](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#key-differences)
- [Permission and accessibility](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#permissions-and-accessibility)
- [Initial setup required](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#initial-setup-required)
  
    - [Set up ranked events](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#set-up-ranked-events)
    - [Register participants to event](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#register-participants-to-event)
- [Testing event table](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#testing-event-table)
  
    - [View testing event table](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#view-testing-event-table)
    - [Filter by date](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#filter-by-date)
    - [View only active events](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#view-only-active-events)
    - [Bulk exporting](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#bulk-exporting)
- [Event roster (participant list)](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#event-roster)
  
    - [If you see "select membership"](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#if-you-see-select-membership)
    - [What “N/A” means](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#what-na-means)
- [Grading the event](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#grading-the-event)
- [Frequently asked questions (FAQs)](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#frequently-asked-questions)
  
    - [What if I don't grade a participant?](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#faq-dont-grade-participant)
    - [Can I change a grade after grading?](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#faq1-change-grade-after-grading)
    - [A member has registered for the same event multiple times, why can’t I grade the duplicates?](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#faq2-cant-grade-duplicates)
    - [What happens when I mark a participant as no-show?](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#faq3-mark-as-no-show)
    - [Does grading automatically advance a participant's rank?](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#faq4-grading-automatically)
    - [Can I bulk grade participants?](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#faq5-bulk-grade)
    - [Can I choose a different advancement date?](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#faq6-choose-different-advancement-date)
    - [Why can't I see my event in the testing events list?](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#faq7-cant-see-event)
    - [Why is a participant's next rank missing?](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#faq8-next-rank-missing)
    - [What happens if a membership is put on hold or canceled after grading?](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#faq10-put-membership-on-hold)
    - [Can a participant be graded without a membership?](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#faq11-grade-without-membership)
    - [What if a participant double tested and needs to advance two ranks?](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#faq12-double-rank-advancement)
- [Was this article helpful?](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#was-this-article-helpful)

 

---

 

### Overview

Testing event grading allows you to grade participants who attend testing events and advance them to their next rank directly from the event roster.

In MyStudio V2, testing event grading is easier to find and easier to use. The workflow now lives directly inside Rank Promotions, and grading results are clearer and more intentional.

V2 also introduces explicit grading outcomes:

- Pass
- Fail
- No-show

These outcomes give staff better control over rank advancement and clearer tracking of testing results.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

#### Key differences from MyStudio Classic (V1).

- Both versions are event-driven and roster-based.
- V2 is more visible and accessible within the platform.
- V2 adds clear Pass, Fail, and No-show grading results.
- Grading is now tied directly to the testing event workflow instead of a separate updater tool.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

### Permissions and accessibility

#### Staff access:

- **Admin:** Full access
- **Manager:** Full access
- **Staff:** No access

#### MyStudio plan restrictions:

- **Starter**: No access
- **Growth**: Full access
- **Scale**: Full access

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

### Initial setup required

#### Set up ranked events

To set up ranked events, check out these articles:

- Ranks set up under memberships ([Learn more](https://help.mystudio.io/membership-setup-overview#levels))
- Rank event set up ([Learn more](https://help.mystudio.io/events-mass-rank/level-update-automation#event-setup))
- (optional) Skills listed under memberships ([Learn more](https://help.mystudio.io/membership-setup-overview#membership-options:~:text=Add%20required%20skills.%20If%20you%20require%20skills%20to%20be%20mastered%20before%20a%20student%20can%20move%20on%20to%20the%20next%20rank%2C%20add%20required%20skills.%20You%20can%20also%20add%20a%20video%20or%20resource%20URL%20for%20students%20to%20reference%20this%20skill%20for%20practice.))
- (optional) Attendance limits set up in memberships ([Learn more](https://help.mystudio.io/membership-setup-overview#membership-options:~:text=On%20the%20left%2C%20click%20into%20%E2%80%9Clevels/ranks%E2%80%9D%20in%20order%20to%20add%20these%20to%20a%20program.%20Name%20the%20level/rank.%20If%20you%E2%80%99ve%20selected%20that%20there%20are%20attendance%20requirements%2C%20enter%20those%20with%20each%20rank.))
- (optional) Add participant belt sizes ([Learn more](https://help.mystudio.io/v1-how-to-add-belt-sizes?hsLang=en))

**Important:** Only ranked events show in the testing events section. If you do not set events as “ranked,” the events will not show in the section.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

#### Register participants to ranked event

To register participants to an event, check out these articles:

- Add eligible participants ([Learn more](https://help.mystudio.io/v2-eligible-rank-center-participants?hsLang=en))
- Invite participant to an event ([Learn more](https://help.mystudio.io/v2-inviting-students-to-events?hsLang=en))
- Other methods of registration ([Learn more)](https://help.mystudio.io/methods-of-registration?hsLang=en)

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

### Testing event table

#### View testing event table:

1. Log into MyStudio V2.
2. Click to “Rank promotions.”
   
   ![Rank Promotions](https://help.mystudio.io/hs-fs/hubfs/Knowledge%20Base%20Article%20Screenshots/V2/V2%20-%20Rank%20Center/Testing%20event%20grading%20and%20rank%20advancement/Rank%20Promotions.png?width=197&height=408&name=Rank%20Promotions.png)
3. Click “Testing events.”
   
   ![Testing Events](https://help.mystudio.io/hs-fs/hubfs/Knowledge%20Base%20Article%20Screenshots/V2/V2%20-%20Rank%20Center/Testing%20event%20grading%20and%20rank%20advancement/Testing%20Events.png?width=197&height=484&name=Testing%20Events.png)

 

This table shows all ranked testing events.

![Testing Events Table](https://help.mystudio.io/hs-fs/hubfs/Knowledge%20Base%20Article%20Screenshots/V2/V2%20-%20Rank%20Center/Testing%20event%20grading%20and%20rank%20advancement/Testing%20Events%20Table.png?width=627&height=224&name=Testing%20Events%20Table.png)

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

#### Filter by date

If you want to focus on events within a specific timeframe:

- Click “Filter by date” above the table.
  
  ![Screen Shot 2026-02-09 at 15.02.03 PM](https://help.mystudio.io/hs-fs/hubfs/Knowledge%20Base%20Article%20Screenshots/V2/V2%20-%20Rank%20Center/Testing%20event%20grading%20and%20rank%20advancement/Screen%20Shot%202026-02-09%20at%2015.02.03%20PM.png?width=152&height=54&name=Screen%20Shot%202026-02-09%20at%2015.02.03%20PM.png)
- Choose the date range you want to view.
  
  ![Screenshot 2026-02-09 at 3.03.58 PM](https://help.mystudio.io/hs-fs/hubfs/Knowledge%20Base%20Article%20Screenshots/V2/V2%20-%20Rank%20Center/Testing%20event%20grading%20and%20rank%20advancement/Screenshot%202026-02-09%20at%203.03.58%20PM.png?width=627&height=380&name=Screenshot%202026-02-09%20at%203.03.58%20PM.png)

**Note:** The filter uses the event’s start date to determine which events are shown.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

#### View only active events

To limit the view to only upcoming or ongoing events:

- Click “Filter by Status.”
  
  ![Screen Shot 2026-02-09 at 15.06.55 PM](https://help.mystudio.io/hs-fs/hubfs/Knowledge%20Base%20Article%20Screenshots/V2/V2%20-%20Rank%20Center/Testing%20event%20grading%20and%20rank%20advancement/Screen%20Shot%202026-02-09%20at%2015.06.55%20PM.png?width=123&height=54&name=Screen%20Shot%202026-02-09%20at%2015.06.55%20PM.png)
- Select “Live events” to see events that have not yet passed.

![Screenshot 2026-02-09 at 3.06.36 PM](https://help.mystudio.io/hs-fs/hubfs/Knowledge%20Base%20Article%20Screenshots/V2/V2%20-%20Rank%20Center/Testing%20event%20grading%20and%20rank%20advancement/Screenshot%202026-02-09%20at%203.06.36%20PM.png?width=205&height=137&name=Screenshot%202026-02-09%20at%203.06.36%20PM.png)

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

#### Bulk exporting

From the table, you can export data for one or multiple events.

![Screen Shot 2026-02-09 at 15.10.52 PM](https://help.mystudio.io/hs-fs/hubfs/Knowledge%20Base%20Article%20Screenshots/V2/V2%20-%20Rank%20Center/Testing%20event%20grading%20and%20rank%20advancement/Screen%20Shot%202026-02-09%20at%2015.10.52%20PM.png?width=204&height=220&name=Screen%20Shot%202026-02-09%20at%2015.10.52%20PM.png)

 

**Export list of attendees**

This is a list of all participants in selected events, including:

- Participant first and last name
- Membership
- Status
- Testing result
- Age
- Registration date
- Current rank
- Next rank
- Advancement date
- Email
- Belt size

 

**Export certificates**

This will redirect you to the rank certificate builder, where certificates can be downloaded or emailed to selected participants.

 

**Export printable testing sheet (ATA format)**

This will download a pdf of a printable testing sheet with all selected participants.

 

**Export belt inventory**

This will export a list of belt ranks and sizes for the selected participants to help prepare inventory for events.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

### Event roster (participant list)

Clicking on an event opens its participant roster, showing anyone who is registered. From this screen, you can:

- Review participant details, including membership, current rank, and next rank.
- Export the roster for reporting or recordkeeping.
- Begin grading by clicking “Grade the event.”

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

#### If you see “select membership”

If a participant’s membership shows as “select membership,” this usually means that:

- The participant is registered for more than one active membership, and
- Their registration occurred outside of the eligibility-based invitation, such as through the Point of Sale (POS).

**Action:** Select the correct membership before grading to ensure that the participant is connected to the proper program and rank information.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

#### What “N/A” or "No match" means

An N/A in the roster indicates missing or unmatched information. The meaning varies depending on the column. 

 

**Membership or Status**

- A membership has not been selected.
- The membership was cancelled or placed on hold after the participant registered for the event.

 

**Current rank**

- Membership has not been selected.
- The participant registered before rank were configured in the system.
- A duplicate profile exists because the participant registered using a different email.

 

**Next rank**

- No next rank is defined for the membership
- Membership is canceled or on hold
- Duplicate profile conflicts exist.

 

**Advance Date:**

- Participant has not been graded yet, so no date appears.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

### Grading the event

#### Start grading

From the event participant roster, click "Grade the event" to open the grading page. Participants will appear under the "Not graded" tab.

![Grade the event](https://help.mystudio.io/hs-fs/hubfs/Knowledge%20Base%20Article%20Screenshots/V2/V2%20-%20Rank%20Center/Testing%20event%20grading%20and%20rank%20advancement/Grade%20the%20event.png?width=627&height=257&name=Grade%20the%20event.png)

To grade participants:

1. Confirm their details are correct. 
   
   ![Screen Shot 2026-02-09 at 15.28.27 PM](https://help.mystudio.io/hs-fs/hubfs/Knowledge%20Base%20Article%20Screenshots/V2/V2%20-%20Rank%20Center/Testing%20event%20grading%20and%20rank%20advancement/Screen%20Shot%202026-02-09%20at%2015.28.27%20PM.png?width=627&height=208&name=Screen%20Shot%202026-02-09%20at%2015.28.27%20PM.png)
2. Select No-show, Fail, or Pass.
   
   ![Screen Shot 2026-02-09 at 15.30.07 PM](https://help.mystudio.io/hs-fs/hubfs/Knowledge%20Base%20Article%20Screenshots/V2/V2%20-%20Rank%20Center/Testing%20event%20grading%20and%20rank%20advancement/Screen%20Shot%202026-02-09%20at%2015.30.07%20PM.png?width=273&height=58&name=Screen%20Shot%202026-02-09%20at%2015.30.07%20PM.png)
3. Click "Update and continue" in the top-right corner.
   
   ![Screen Shot 2026-02-09 at 15.34.30 PM](https://help.mystudio.io/hs-fs/hubfs/Knowledge%20Base%20Article%20Screenshots/V2/V2%20-%20Rank%20Center/Testing%20event%20grading%20and%20rank%20advancement/Screen%20Shot%202026-02-09%20at%2015.34.30%20PM.png?width=190&height=57&name=Screen%20Shot%202026-02-09%20at%2015.34.30%20PM.png)

A confirmation popup will appear and may give you the option to remove failed or no-show participants from the eligibility list. Once confirmed, you will be redirected back to the event participant roster with updated results.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

### Frequently asked questions (FAQs)

 

#### What if I don't grade a participant?

Participants who are not graded will remain in the "Not graded" section and will not advance in rank.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

#### Can I change a grade after grading?

No. Once grading is confirmed, grades cannot be changed from the grading screen.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

#### A member has registered for the same event multiple times, why can’t I grade the duplicates?

Only one registration can be graded at a time to prevent duplicate rank advancement. If the participant has multiple memberships, they can register once per membership in a single event.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

#### What happens when I mark a participant as no-show?

The participant will not advance in rank, but their registration will still be recorded for the event. Once done grading, you will have the option to remove them from the eligibility list, if desired.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

#### Does grading automatically advance a participant's rank?

Yes! Marking a participant as "Pass" will advance them to the selected next rank using the chosen advancement date.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

#### Can I bulk grade participants?

Yes! You can click "Select pass for all" button at the top of the table to pass all participants.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

#### Can I choose a different advancement date?

Yes! The advancement date can be selected before grading.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

#### Why can't I see my event in the testing events list?

The event may not be created as a "ranked event." You should check the settings of the event to double check. 

Learn more about [ranked event setup](https://help.mystudio.io/events-mass-rank/level-update-automation?hsLang=en).

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

#### Why is a participant's next rank missing?

This can occur if:

- The participant is already at the highest rank.
- The membership has no next rank configured.
- The membership is cancelled or on hold.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

#### What happens if a membership is put on hold or canceled after grading?

The grading record remains, but future rank advancement may be affected depending on the membership status.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

#### Can a participant be graded without a membership?

No. A valid membership is required to grade and advance a participant.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

#### What if a participant double tested and should advance two ranks?

The system is defaulted to the next belt rank. If the participant needs to advance more than one rank, you can manually select a different belt rank before completing grading.

 

[^ Back to top](https://help.mystudio.io/v2-testing-event-grading-and-rank-advancement#TABLE)

---

 

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